The principle objective of this request for proposal (RFP) is to establish the most suitable provider of commercial appraisal services for valuations of aquatic lands underwater (waterlot) and filled lands (foreshore and upland) in the Alberni Inlet and Federal Real Properties for the Port Alberni Port Authority (PAPA).
The Port Alberni Port Authority was formed July 1, 1999, as a continuation of the Port Alberni Harbour Commission. Under the Canada Marine Act, the Port Authority has mandated jurisdiction of the Alberni Inlet from the Somass River to Tzartus Island. Within this area, there are a number of lease agreements with economic rents, which are established based upon PAPA’s mandate to set fair market values.
The purpose of this proposal for services is to review a 5-year lease rate policy and the fair market values by a proposal to achieve a simple, consistent, accurate and rationalized lease rate policy for the years 2026-2030 inclusive. The majority of lease rates are for waterlots; however, PAPA also requires a high-level review of a number of upland areas within the City of Port Alberni under the Federal Real Properties managed by PAPA.
Additional information and previous reports are available at Properties – Port Alberni Port Authority
Confidentiality
All information contained in this document and any attachments are strictly confidential and may not be reproduced in any form or communicated to any other person, firm, company or other third party with the exception of interested underwriters, without the prior written consent of PAPA.
Contact Information
All enquiries, correspondence and other communication pertaining to this proposal must be directed to:
Attention: Lisa Scherbarth, Manager of Administration and Properties
Telephone: 250-328-8608
Email: [email protected]
GENERAL TERMS AND CONDITIONS OF THE PROPOSAL
- Scope of Services
PAPA is reviewing its lease rates for waterlots in the Alberni Inlet, as well as the Federal Real Properties located upland in Port Alberni. An appraisal company that is certified to provide commercial appraisals will be selected for the current review.
We are looking for quotations based on the following criteria.
An independent, market-based review with comparative & competitive valuations of:
- land covered by water and foreshore areas – Alberni Inlet; and
- of federal uplands with commercial building rentals – Port Alberni.
Deliverables required:
- Detailed report with executive summary
- Zonal rates with at least three comparables
- Commercial rental rates with at least three comparables
- Details of the methodology behind the calculations
- Professional opinion for proposed valuations
Sample of current utility valuation methodology:
| Zone 1 – City of Port Alberni – Area A – Lease # | |||||
|---|---|---|---|---|---|
| Utility Class | % of Zonal Value | Area | Land Value/Acre | Rent Rate/Acre | 4% Rental |
| A: Permanent & Fill | 100% | 0.073 | $165,000.00 | $6,600.00 | $585.24 |
| B: Floats & Berths | 50% | 3.375 | $82,500.00 | $3,300.00 | $13,528.63 |
| C: Ingress/Egress | 25% | 3.961 | $41,250.00 | $1,650.00 | $7,938.80 |
| D: Log Storage/Foreshore | 12.56% | 3.017 | $20,724.00 | $828.96 | $3,037.88 |
| Total | 10.426 | $25,090.55 |
In this connection we are attaching various documents evidencing our current area limits, zones and land properties:
- PAPA zonal map 2022
- Land and Foreshore Use map 2000
- Federal Real Estate Overview
- PAPA Federal Real Property List
- Proposed Selection Schedule and Project Timeline
| Activity | Date |
|---|---|
| Request for proposal issued | December 5, 2024 |
| Proposal closing date | January 31, 2025 |
| Intended selection of appraisal company | February 28, 2025 |
| Intended formal notification of successful proposal | March 1, 2025 |
| Intended project start date | April 1, 2025 |
| Intended project completion date | July 1, 2025 |
- Proposed Time and Place of Submission of the Proposal
The RFP will be posted on the PAPA website and can be downloaded here: RFPs & Tenders – Port Alberni Port Authority
Please submit a copy of your proposal “in-confidence” via email to Lisa Scherbarth, Manager of Administration and Properties at [email protected]
- Requirements of the Tender Document
Your written proposal should include:
- Company profile, a brief background, history, ownership of your company;
- Details of your company’s expertise in the industry, including any specific experience in the Port sector property appraisals;
- Brief profiles of your team that will service the PAPA;
- Your expected cost quote to provide your service to PAPA;
- Disclosure of all expenses, with details, that will be invoiced to PAPA by your firm; and
- Any area in which you feel that you can offer any additional or unique services that would be of benefit to PAPA.
References
Please provide 3 reference names and contact details of your company’s clients to whom we may refer as reliable sources in connection with this proposal, with particular reference to Port clients.
Proposal Costs
The proposer accepts all liability for costs associated with the preparation and submission of their proposal and the attendance at meetings, presentations or any such expense in connection with this proposal.
- Reservation of Rights
PAPA reserves the right to refuse any and all late submission of a written proposal response beyond the timetable set forth above irrespective of any factors within or beyond the control of the proposer.
PAPA shall not be bound to accept the lowest offer of any submission, and no submission shall be deemed to have been accepted until a formal written agreement is executed between the parties.
- PAPA also Reserves the Right to:
- Amend the nature, scope, terms, conditions and requirements of this proposal without notice at any time;
- Discontinue to engage or negotiate with any proposer without notice at any time and is under no obligation to disclose the reason(s) for its decision to do so;
- Enter into post-submission discussions or negotiations with proposers on any matter prior to the selection of the successful proposer;
- Abandon or postpone the proposal process at any time before or after the receipt of written and/or oral submissions from the proposers;
- Make inquiries of any person, company or organization regarding the proposer and/or its written and/or oral representations; and
- Take any other action it considers necessary or appropriate in relation to this proposal.
Closing Date: January 31, 2025
All enquiries, correspondence and other communication pertaining to this proposal must be directed to:
Attention:
Lisa Scherbarth, Manager of Administration and Properties
Telephone:
250-328-8608
Email:
[email protected]
